PalletAudits01
By a shared reference
BOL, order or PO number on both sides.
Three numbers · one gap · every pallet explained
How the audit works
1. The three numbers
From the sample auditPallet company says
1,060
their closing balance
+100
paperwork: on their books, not in your records
Your records say
960
from your WMS
+23
not in the building
You counted
937
by area
Their statement
The pallet company’s balance
Opening balance, plus empties issued to you and transfers suppliers declared to you, minus transfers you declared to customers and returns.
Your WMS
Your book balance
The same opening balance, plus receipts on pooled pallets and empties issued, minus shipments on pooled pallets and returns.
The count
The physical count
What you counted on the floor, by area and pallet size, on a printable sheet.
2. Every load is matched
Shipments to declarations, receipts to credits02
By customer, date and quantity
Customer names don’t have to be spelled the same. Store numbers have to agree.
03
As part of a roll-up
One declaration that covers several loads to the same customer.
3. What each mismatch means
And what you do about itA shipment with no declaration
Undeclared: the pallets are still on your account
DeclareA credit with no receipt
You were credited for pallets you never received
DisputeDifferent quantities on the same load
Declared more or fewer than you shipped
CorrectA receipt with no credit
The sender never declared the transfer to you
Ask senderA declaration with no shipment
Over-declared, or a load your WMS file left out
CheckA declaration made days after the load shipped
Rent you paid on pallets you no longer had
Declare on timeWhatever is left between your records and the count
Physically missing from the building
Recount4. Your files
Read, then discarded
Files are read in memory to build the report. They’re never written to disk.
Only what the report needs
The report keeps the totals and the lines it flags: date, customer, reference, pallets.
Yours to delete
Delete any audit from its report page, any time.
See a full sample audit.
The sample audit uses made-up data for one site and one month.