PalletAuditsPallet transfer declarations, explained
What a pallet transfer declaration is, why late or missing declarations cost money, and how to keep them on time.
What a declaration is
In a rental pallet program, when pooled pallets leave your dock under a customer's freight, you report (declare) that transfer to the pallet company, usually through its portal, EDI or a file upload. The transfer moves responsibility for those pallets from your account to the receiver's.
Suppliers do the same when they ship to you, which moves pallets onto your account.
Why timing matters
Where your contract charges by the day, every day between shipping and declaring is a day you pay for pallets you no longer have. Example only: at a few cents per pallet per day, a 24-pallet load declared a week late costs a few dollars; hundreds of loads a month add up.
Missing declarations are worse: the pallets stay on your balance until a count turns them into a loss charge.
Keep them clean
Declare the day the load ships, use the same reference your WMS uses (BOL or order), and check the pallet quantity against the bill of lading. A monthly match of shipments to declarations catches the rest.
Find your missing pallets
PalletAudits matches every shipment to a declared transfer and lists what to declare, dispute and recount. Your first audit is free.
Run a free audit See a sampleMore guides
- How to run a CHEP pallet audit at your warehouse
- Why your pallet count doesn't match the pallet company's balance
- How to reconcile a PECO pallet account
- iGPS plastic pallets: transfers and tracking
General information, not advice about any specific contract. Your agreement with the pallet company sets the actual fees and deadlines.